Referral Specialist

SUMMARY

The Referral Specialist reports to the Practice Manager. Under the general supervision, coordinates the effective and efficient patient flow in regards to scheduling appointments with specialists and testing per physician request. Obtains proper insurance authorization prior to scheduling appointment and once completed contacts patient with pertinent information and ensures that all required information is forwarded to specialist office following practice protocols. Follows patient’s status within the cycle of provider care to ensure continuity of services utilizing LifeChart referral work ques. Brown University Health employees are expected to successfully role model the organization's values of Compassion, Accountability, Respect, and Excellence as these values guide our everyday actions with patients, customers, and one another.

In addition to our values, all employees are expected to demonstrate the core Success Factors which tell us how we work together and how we get things done. The core Success Factors include:

• Instill Trust and Value Differences
• Patient and Community Focus and Collaborate

RESPONSIBILITIES

• Schedule/coordinate/triage all referrals created by and sent to the practice via Lifechart work ques.
• Set follow-up alarms per practice protocols and the tracking function to ensure that all outstanding referrals are followed-up on.
• Obtain all un-resulted consults and testing orders managed by the referral office.
• Alert the ordering provider of any patient that does not keep an appointment with a specialist or testing facility.
• Scan into the medical record all correspondence received on patients and ensure that they are correctly labeled and forwarded to the proper ordering provider for their review.
• Take messages from the referral line/fax machine, create a referral in Lifechart, and forward the information to the PCP for approval prior to sending referrals to specialist or testing facility in accordance with practice policy.
• Contact patients and instruct them with not only information about the appointment but provide them with any specific instructions prior to their appointment.
• Maintain current knowledge of insurer referral authorization requirements and have a working understanding of the patient population and demonstrate cultural awareness and sensitivity.
• Act as a resource to practice team members regarding referral issues.
• Participate in practice performance and quality improvement activities. Attend required meetings and trainings as directed.
• Perform other related duties appropriate to training and experience as assigned by physician practice manager.
• Knowledge of front office operations in addition to clinical knowledge for triaging referrals and determine when the patient needs to be seen.

MINIMUM QUALIFICATIONS

BASIC KNOWLEDGE:

• High school degree or the equivalent.
• Billing and medical knowledge.

EXPERIENCE:

• Two years of clinical referral experience required.
• Patient Centered Medical Home Practice (PCMH) referral experience preferred.
• Data entry skills and computer experience required.
• Strong customer service focus.
• Effective verbal and written communication skills.
• Organized and able to manage competing priorities.
• Able to take and follow through with delegated tasks and accountability.
• Demonstrated knowledge and skills necessary to provide care to patients throughout the life span with consideration of aging processes, human development stages, and cultural patterns in each step of the care process.

Pay Range

$19.03-$31.39

Location

Brown Health Medical Group - 167 Point Street Providence, Rhode Island 02903

Work Type

Monday-Friday, 8am-430pm

Work Shift

Day

Daily Hours

8 hours

Driving Required

No

Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment.