Supply Chain Coordinator

SUMMARY

Reports to the Manager, Supply Chain Operations. Responsible for entering data into the computer system and assisting in other data maintenance/problem resolution tasks. Maintain and ensure the confidentiality and integrity of all data reviewed. Develops and maintains effective working relationships with system users and provides ongoing support to them, while maintaining internal reports against key performance indicators. Brown University Health employees are expected to successfully role model the organization's values of Compassion, Accountability, Respect, and Excellence as these values guide our everyday actions with patients, customers, and one another.

In addition to our values, all employees are expected to demonstrate the core Success Factors which tell us how we work together and how we get things done. The core Success Factors include:

• Instill Trust and Value Differences
• Patient and Community Focus and Collaborate

RESPONSIBILITIES

• Provide support as clinical liaison between the clinical teams, all end users, distribution, operations, and receiving.
• Responsible for execution of item changes on par forms across the organization, maintaining a log of all items that are being substituted. Will initiate all communication to end users of item changes.
• Prepare, review, process, and place purchase orders as directed by Supply Chain Team.
• Investigate discrepancies with all orders to resolve delivery and invoicing issues.
• Monitor open orders and follow up with suppliers to ensure delivery is on time.
• Assists other departments on System-wide initiatives as needed in relation to supply chain related products and processes. Departments may include but are not limited to the following: Infection Prevention, Risk Management, Clinical Pathways, Clinical Resource Management, Quality Management, Employee-Patient Safety, Policy and Practice Council, Clinical Optimization, etc.
• Interact with the various departments including All Clinical, Offsite, OR Materials, Receiving, and Accounts Payable.
• Work with end users, management, and leadership team to ensure availability and optimal velocity of items.
• Supports problem resolution with accounts payable relating to Supply Chain orders.
• Effectively and continually communicate with staff, management, internal customers, and vendors to facilitate the flow of information.
• Provide timely and accurate communication, both written and verbal as appropriate, regarding fulfillment of Purchase Orders, supplier performance on automated transactions, inaccuracies between Purchase Orders and invoices, according to department goals and objectives.

MINIMUM QUALIFICATIONS

BASIC KNOWLEDGE: Associate degree preferred. Combination of experience in Supply Chain Distribution/Operations/Receiving, systems applications, and experience in clinical area operations may substitute for a degree.

EXPERIENCE:

• Must have strong computer skills – prior use with Excel is preferred.
• General understanding of Supply Chain Operations.
• Ability to multitask, deal with multiple critical issues at one time, and see through to completion in a timely fashion.
• Strong communication skills.
• System Experts: Microsoft Office, People-Soft, At Par, Maximo, UPS trackpad, GHX, and Handheld services as well as any future systems that will be implemented in support of supply chain activities.
• Performs other duties as assigned.

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS

Normal office environment, with some walking to other areas to investigate and resolve problems and provide system training and the like. May experience some visual fatigue associated with extended periods of time at a computer terminal.

INDEPENDENT ACTION

Performs independently within the department’s policies and practices. Refers specific complex problems to the manager when clarification of the departmental policies and procedures are required.

SUPERVISORY RESPONSIBILITY

None.

Pay Range

$20.55-$33.93

Location

Rhode Island Hospital - 593 Eddy Street Providence, Rhode Island 02903

Work Type

7:00am-3:30pm M-F Weekends as needed, for projects. No major Holidays.

Work Shift

Day

Daily Hours

8 hours

Driving Required

No

Brown University Health is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, ethnicity, sexual orientation, ancestry, genetics, gender identity or expression, disability, protected veteran, or marital status. Brown University Health is a VEVRAA Federal Contractor.